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Pattern

Plan vs actual

Compare planned hours with what the team logged and learn where estimates were off.

5steps 1human checkpoint 6Apropo methods
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For: Delivery managers and estimators

Estimates rarely get checked against reality, so the same mistakes get priced into the next offer.

You sayCompare the plan in project <uuid> with the hours logged in our tracker and tell me where we were off.

No setup beyond the connection. Describe the goal to any MCP client connected to Apropo and it picks the methods below.

  1. Read the plan

    It reads planned hours per section, module and feature.

  2. Read the actuals

    It reads logged time from your tracker and maps it to the same modules.

    JiraAsanaClickUpLinear
  3. Report the gaps

    It posts a short digest with the biggest overruns and savings, and the margin that results.

  4. Human decision

    Decide what to learn

    An estimator reviews the gaps and chooses which library elements to correct.

  5. Update the library

    It applies the corrections you approved.

What you get

Each finished project makes the next estimate more accurate, and overruns show up while they can still be fixed.

Built-in safeguards

  • Only the corrections an estimator approves are written to the library.

Works together with

Jira, Asana, ClickUp, Linear, Slack, Microsoft Teams

Want to see this run on
your own brief?

Book a demo and we will run this workflow live with your tools, with a person approving every step that matters.